How to Set Personal IDs for Contractors, Staff and Visitors

VisitorRego’s Personal ID feature allows visitors, contractors, and staff to sign in and out quickly and easily by scanning a unique QR code or barcode linked to their details.
Personal IDs can be created using:

1. Existing cards that contain a QR code or barcode (such as staff ID cards, membership cards, or driver licences), or
   
2. Specially printed QR Personal ID tags supplied by VisitorRego.

Once assigned, the individual simply scans their code at the VisitorRego appliance to sign in or out, making repeat visits faster, more accurate, and easier to manage.
This article explains how to assign Personal IDs to staff, contractors, and visitors.

Assigning a Personal ID to a Staff Member in VR Portal

1. Using your web browser, navigate to website https://p.visitorrego.com/ and log into VR Portal.
2. Hover over Staff  in the navigation menu on the left.
3. Click on Staff List in the Staff menu.

4. Click on the staff members name to bring up their details window.

5. In the Personal ID field, enter the full QR code or barcode value.

1. This may contain a combination of letters and numbers.
   
2. If using VisitorRego-supplied tags, the code is printed directly below the QR code on the tag.
   

            

6. Click the Update button.

The staff member can now scan their assigned QR code or barcode to sign in and out.

Assigning a Personal ID to a Contractor (Individual) in VR Portal

1. Using your web browser, navigate to website https://p.visitorrego.com/ and log into VR Portal.
2. Hover over Authorisations  in the navigation menu on the left.
3. Click on Individuals in the Authorisations menu.

4. Click on the contractors name to bring up their details window.
5. In the Personal ID field, enter the full QR code or barcode value.

1. This may contain a combination of letters and numbers.
   
2. If using VisitorRego-supplied tags, the code is printed directly below the QR code on the tag.
   

            

6. Click the Save button.

The contractor can now scan their assigned QR code or barcode to sign in and out.

Assigning a Personal ID to a Visitor (at the VR Appliance)

1. Begin entering the visitor’s details on the Self Registration screen.

2. Before selecting Press to Register, scan the QR code or barcode you wish to assign.
3. A confirmation pop-up will appear asking you to confirm the scanned code.



4. Select Yes to link the code to the visitor.
5. Complete the remaining registration steps (including viewing and acknowledging any Health & Safety requirements).

The visitor can then use that QR code or barcode for future sign-ins and sign-outs.

Ordering VisitorRego Personal ID Tags

VisitorRego offers durable QR Personal ID tags that can be assigned to staff, contractors, or visitors.



If you would like to order Personal ID tags for your site, please contact our support team for pricing and ordering information.

Personal ID Handling Options

VisitorRego includes several configurable handling options for Personal IDs, allowing you to tailor the sign-in experience to your site’s requirements.

For more information, please refer to the article:
Personal ID Sign-In Options

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