VisitorRego's Personal ID feature simplifies site access for visitors, contractors, and staff by offering a convenient and efficient sign-in
process. Personal IDs serve as unique identifiers that individuals can
scan for quick and reliable sign-ins and outs. This article provides instructions on configuring the handling options
within the VisitorRego software for Personal IDs. These options allow for
tailored sign-in experiences according to the site's specific
requirements.
By default, scanning a Personal ID will automatically sign you in or out of the site. A notification will promptly appear in the top left corner of the screen to confirm the success of the sign-in or sign-out. No notifications are sent to the host, and Health and Safety slides are not shown to streamline the sign-in process.
There are three options available for customising the handling of the
sign-in process when using personal IDs. These options are as follows.
Prompt On Scan
When the Prompt On Scan option is enabled, scanning your Personal ID
to sign in retrieves your details from the last sign-in you made and
automatically populates the Self-Registration fields. This prompts you
to review and confirm your details, allowing you to
make any adjustments, such as updating the person you are here
to meet. Subsequently, pressing the register button takes you through to
the Health & Safety slides. Once you acknowledge these slides, the
sign-in process is successfully completed.
To enable the
Prompt On Scan option,
from VisitorRego's Admin mode, select Options> General tab, then expand the ID section.
Check the checkbox Prompt On Scan.
Close out of the System Setup window to hold the changes.
Print Label On Scan
When the Print Label On Scan option is enabled, scanning your Personal ID triggers the sign-in process, similar to the default procedure. However, with Print Label On Scan enabled, in addition to the sign-in confirmation notification, a label is printed. This option maintains the streamlined sign-in process by bypassing the display of visitor details or Health and Safety slides with each scan.
To enable the
Print Label On Scan option,
from VisitorRego's Admin mode, select Options> General tab, then expand the ID section.
Check the checkbox Print Label On Scan.
Close out of the System Setup window to hold the changes.
Send Notifications to MeetingWith on PersonalID Scan
When the Send Notifications to MeetingWith on PersonalID Scan option
is enabled, scanning your Personal ID triggers the sign-in process,
similar to the default Personal ID procedure. However, in addition to
the standard sign-in process, email and/or SMS notifications are
automatically sent to the host to inform them of your arrival.
To enable the
Send Notifications to MeetingWith on PersonalID Scan option,
from VisitorRego's Admin mode, select Options> General tab, then expand the ID section.
Check the checkbox Send Notifications to MeetingWith on PersonalID Scan.
Close out of the System Setup window to hold the changes.
Each option is designed to function independently or in synergy with
others. You have the
capability to enable a combination of options to refine and optimise
the Personal ID sign-in process for your site.
Related Articles
How to Set Personal IDs for Contractors, Staff and Visitors
VisitorRego's Personal ID feature simplifies site access for visitors, contractors, and staff by offering a convenient and efficient sign-in process. Personal IDs serve as unique identifiers that individuals can scan for quick and reliable sign-ins ...
Register
In the process of registering a visitor, data is captured. The Register window allows you to view the registration data. From VisitorRego's Admin mode, choose File> Register. The Register window will open showing all registrations from the 7 days. To ...
Personal ID sign-in
Facilitate seamless site access for staff, visitors, and contractors through VisitorRego's Personal ID sign-in feature. This solution allows the assignment of unique QR codes or barcodes, providing a reliable means for repeated sign-ins and outs. It ...
Setting up Auto Sign-Out
If a visitor forgets to sign out with their label when they leave, VisitorRego has the intelligence to automatically sign visitors out after a specified time period. This keeps your Emergency Report accurate so that you don't need to chase up ...
Setting up barcode sign in & out
When registering on the VR appliance itself. Enter the visitor or contractors details into Self Registration. Before using the the 'Press to register' button, scan the barcode you want to use. This pop up box will ask you to confirm the barcode. ...