Self Registration - An Overview
Self Registration allows the Visitor to register themselves, reducing the work load for your receptionist.
Health and Safety information is presented in a way that can't be ignored by the visitor. This information is easily changed to remain relevant to both the visitor and your company.
The quality of the data captured accurately with the correct spelling of the visitor name, their company, their contact phone number and the date and time they registered and signed out.
Here is an example of the flow a first time Visitor would see during Self Registration Mode at the VisitorRego appliance.
Below, the welcome screen, which greets the visitor and invites them to touch the screen to begin the registration process.
The Visitor would then be presented with the Self Registration screen where they can use the onscreen keyboard to enter their details.
Returning Visitors enter their first and last names and the rest of the information will be automatically populated. This provides for an expedient registration process for your regular visitors. They are also able to edit the information to keep their details current.
Once the Visitor enters their details and has tapped the 'Press to Register' button (which will appear after they have completed the fields) they are shown the company health & safety screens which will look similar to below, except branded with your company logos.
The Visitor will then have to tap the 'Press to Acknowledge these Health & Safety Requirements' button.
The system sends a job to the label printer and a visitor label is printed with a unique ID.
Health and Safety information is presented in a way that can't be ignored by the visitor. This information is easily changed to remain relevant to both the visitor and your company.
The quality of the data captured accurately with the correct spelling of the visitor name, their company, their contact phone number and the date and time they registered and signed out.
Here is an example of the flow a first time Visitor would see during Self Registration Mode at the VisitorRego appliance.
Below, the welcome screen, which greets the visitor and invites them to touch the screen to begin the registration process.
The Visitor would then be presented with the Self Registration screen where they can use the onscreen keyboard to enter their details.
Returning Visitors enter their first and last names and the rest of the information will be automatically populated. This provides for an expedient registration process for your regular visitors. They are also able to edit the information to keep their details current.
Once the Visitor enters their details and has tapped the 'Press to Register' button (which will appear after they have completed the fields) they are shown the company health & safety screens which will look similar to below, except branded with your company logos.
The Visitor will then have to tap the 'Press to Acknowledge these Health & Safety Requirements' button.
The system sends a job to the label printer and a visitor label is printed with a unique ID.
When the Visitor leaves, they can sign-out by scanning the barcode on their visitor label.
The VisitorRego system will acknowledge the sign-out and the process is complete.
Once you have the basics mastered, you can choose to turn on other features as required. Examples are below and not limited to that list.
The VisitorRego system will acknowledge the sign-out and the process is complete.
Once you have the basics mastered, you can choose to turn on other features as required. Examples are below and not limited to that list.
- Send an email notification to the staff member the visitor is here to see
- Send an SMS notification to the staff member the visitor is here to see
- Capture a photo of the visitor and display it on the label
- Use any barcode to scan frequent visitors in and out quickly
- Differentiate between visitors and contractors and display the appropriate health and safety screens
- Set up your reception area to be an unattended area and notify of deliveries.
- And many more! Feel free to contact us if there is something in particular you need your VisitorRego system to do, chances are, it is already setup and ready to go, waiting for you to discover it!
Related Articles
Emergency reports via Self Registration
VisitorRego includes an Emergency Report feature that enables you to quickly print a list of all registered people on-site in case of an emergency. This article provides instructions on how to print the Emergency Report using Self-Registration mode. ...Pre-Registration Overview
The functions of Pre-Registration Include the Pre-Registration email in an Outlook meeting invite and send guests the meeting details in advance. Use the Pre-Register page from the VR Portal to create and maintain meetings. When a meeting is ...Toggling Between Admin mode and Self Registration
What is Admin Mode and Self-Registration? In the VisitorRego software, there are two modes of operation: • Self-Registration Mode: This is the full-screen interface used for people to sign in. It typically displays your company's branding and ...Signing Out Without a Label Using Self-Registration
Visitors typically sign out by scanning their label. If a visitor no longer has their label, an alternative method for signing out is available. They can sign out by entering their full name in Self-Registration. Follow the steps below to complete ...Self Registration Fields Setup
As different companies require different sets of information from their visitors, VisitorRego has the ability to change what fields it displays on the Self-Registration screen. These fields can be configured on the Self Registration Fields window. ...