Notifications and Reports
Authorisation Expiry Reports - An Overview
Authorisation Expiry Reports provide Site Administrators with information about authorisations that are due to expire, have expired, or are not yet certified. Automatically generated and emailed every Monday, these reports help Site Administrators ...
Visitor On Site
The Visitor On Site report in VisitorRego's Admin Mode allows you to print a report of all visitors currently signed in, providing an overview of who is on site at any given time. We recommend utilising the user-friendly interface available on the VR ...
Staff In / Out Board
The Staff In / Out Board page provides a real-time display of staff sign-in and sign-out status. Easily identify on-site and off-site staff members at a glance. This practical feature enables effective staff presence monitoring, enhancing security ...
Sign-In Audit
The Sign-In Audit page in VR Portal provides a detailed log of all visitor registrations and contractor-related activities, ensuring enhanced accountability and compliance within your visitor management process. This comprehensive audit trail ...
Dashboard - Hours
The Hours page displays a line chart showcasing the duration of on-site visits within the last 24 hours, last 30 days, or last 90 days. The line chart visually represents data points connected by line segments, depicting changes in the amount of time ...
Dashboard - SignIns
The SignIns page displays a line chart which captures all sign-ins that occurred in the last 24 hours, last 30 days or last 90 days. The line chart uses points connected by line segments from left to right to demonstrate changes in value. The ...
People Currently On Site
The Onsite page allows you to view a register of everyone who is currently signed in. The information is mirrored from your VisitorRego appliance allowing you to accurately see who is onsite. Access Onsite After logging in to VR Portal, you are ...
Sign-Ins by Workflow
Sign-Ins by Workflow allows you to view reports through VR Portal of everyone who signed in and out on your VisitorRego appliance. Reports can be created for a specific date range and filtered to only show specific information using the search ...
SMS notification set up
VisitorRego has the ability to send an SMS notification to both the staff member the visitor is here to see and the visitor themselves. To do this you will need to have mobile numbers of staff members listed (see here for options on updating the ...
Adding a Custom Report
Custom Reports in VisitorRego's Admin Mode allow you to generate reports tailored to specific needs. You can choose from several pre-configured reports or create your own by configuring a report template and specifying the SQL query for data ...
Custom Reports
Custom Reports in VisitorRego's Admin Mode allow you to generate reports tailored to specific needs. Several pre-configured reports are available, or you can create your own custom reports to suit your unique requirements. To generate Custom Reports ...
Visitor by Company
Report Name: Visitor - By Company Report Template: VisitorByCompany.xml SQL Description: Specific Visitor (Edit the SQL - and enter the name of the visitor) This report shows a specific 'Visitor Name' showing all registrations made ...
Visitor History
The Visitor History report in VisitorRego's Admin Mode allows you to generate detailed reports of all visitor registrations within a specified date range. The report provides an overview of all sign-ins and sign-outs that occurred during the defined ...
Individual Message Setup
The individual message function allows messages to be set up which can be shown onscreen to specific visitors when they register. The visitor is then able to log a response. To setup an individual message, first locate the visitor who will receive ...
Broadcast Message Setup
VisitorRego can display a message to every visitor that registers to broadcast important information that visitors may need, for example a scheduled fire drill, or to make visitors aware of short term construction on site. To setup a message ...
Multiple SMS Notifications
It is possible to send and SMS two staff members for the one registration. This is useful when a staff members PA or EA also needs to receive the SMS notification that a visitor has arrived. From Admin mode, choose File> Maintain Staff. In the mobile ...
Email using VRF Mail
VRF Mail is an in-built VRF email service which sends emails through the web server. It is checked as the default setting in VisitorRego found via Admin mode select Options> System Setup> Email. Requirements: need to be able to communicate with VRF ...
Multiple Email Addresses
It is possible to email two staff members for the one registration. This is useful when a staff members PA or EA also needs to receive the email notification that a visitor has arrived. From Admin mode, choose File> Maintain Staff. In the email field ...
Editing the Email Template
The email notifications are all templates which reside in the Res folder of each machine. You can edit the response and save it, so the updated version is now the new email template. The file path for the template you are wanting ...
Email using your SMTP Server
To send an email notification using your company's SMTP server you will need to have the IP address of the PC running the VisitorRego software added to the 'Allow list' of the server. Please ask your IT department for assistance with this. To access ...
Email using SQL DBMail
If you are using a full version of SQL Server, then using SQL DBMail is a robust, fast and trouble free mechanism to send emails (this is especially true if the VisitorRego appliance is not connected to the network). The SQL DBMail profile needs to ...
Setting up Email notifications
VisitorRego has the ability to send an email notification to the staff member with whom the visitor is here to see. To utilise this feature, your VisitorRego unit will need to have a network/internet connection and the staff list populated with the ...
How to Extract a Contractor and Contractor Company Report
Use your email address and password to login to the site https://facilities.visitorrego.com/VRF For an Individual Contractor Step 1. Navigate to Contractors> Today+ Step 2. Enter the contractors name into the ‘Part’ searchbox and select ...
Hazard Reports
VisitorRego’s Hazard Report feature enables anyone who signs in to report hazards when they sign out. This ensures that safety concerns are promptly documented and addressed. This article provides instructions on how to report hazards during ...
How to Get Reports using VR Portal
Sign into the website and navigate to the Register tab and select Today+ from the drop down menu This will show you the details of everyone who has signed in and out. From here you can filter and search the registrations then export reports to Excel ...
Messaging
Messaging allows messages to be set up and shown to visitors onscreen when they register. There are two types of messages that can be set up: 1. Broadcast Message - All visitors are shown the message when the register. 2. Individual Message - A ...