Notifications and Reports
Adding Multiple Email Addresses or Mobile Numbers to a Staff Member
VisitorRego allows you to send notifications to more than one contact for a single staff member. This is useful in situations where, for example, a PA or EA should also be notified when someone signs in to meet with their manager. The recommended ...
Authorisation Expiry Reports - An Overview
Authorisation Expiry Reports provide Site Administrators with information about authorisations that are due to expire, have expired, or are not yet certified. Automatically generated and emailed every Monday, these reports help Site Administrators ...
Visitor On Site
The Visitor On Site report in VisitorRego's Admin Mode allows you to print a report of all visitors currently signed in, providing an overview of who is on site at any given time. We recommend utilising the user-friendly interface available on the VR ...
Staff In / Out Board
The Staff In / Out Board page provides a real-time display of staff sign-in and sign-out status. Easily identify on-site and off-site staff members at a glance. This practical feature enables effective staff presence monitoring, enhancing security ...
Sign-In Audit
The Sign-In Audit page in VR Portal provides a detailed log of all visitor registrations and contractor-related activities, ensuring enhanced accountability and compliance within your visitor management process. This comprehensive audit trail ...
Dashboard - Hours
The Hours page displays a line chart showcasing the duration of on-site visits within the last 24 hours, last 30 days, or last 90 days. The line chart visually represents data points connected by line segments, depicting changes in the amount of time ...
Dashboard - SignIns
The SignIns page displays a line chart which captures all sign-ins that occurred in the last 24 hours, last 30 days or last 90 days. The line chart uses points connected by line segments from left to right to demonstrate changes in value. The ...
People Currently On Site
The Onsite page allows you to view a register of everyone who is currently signed in. The information is mirrored from your VisitorRego appliance allowing you to accurately see who is onsite. Access Onsite After logging in to VR Portal, you are ...
Sign-Ins by Workflow
Sign-Ins by Workflow allows you to view reports through VR Portal of everyone who signed in and out on your VisitorRego appliance. Reports can be created for a specific date range and filtered to only show specific information using the search ...
Setting up SMS Notifications
VisitorRego is able to send real-time notifications to staff members to let them know when a visitor has signed in to meet with them. Notifications can be delivered via email, SMS, or a combination of both, depending on your setup. This article ...
Adding a Custom Report
Custom Reports in VisitorRego's Admin Mode allow you to generate reports tailored to specific needs. You can choose from several pre-configured reports or create your own by configuring a report template and specifying the SQL query for data ...
Custom Reports
Custom Reports in VisitorRego's Admin Mode allow you to generate reports tailored to specific needs. Several pre-configured reports are available, or you can create your own custom reports to suit your unique requirements. To generate Custom Reports ...
Visitor History
The Visitor History report in VisitorRego's Admin Mode allows you to generate detailed reports of all visitor registrations within a specified date range. The report provides an overview of all sign-ins and sign-outs that occurred during the defined ...
Individual Message Setup
The individual message function allows messages to be set up which can be shown onscreen to specific visitors when they register. The visitor is then able to log a response. To setup an individual message, first locate the visitor who will receive ...
Broadcast Message Setup
VisitorRego can display a message to every visitor that registers to broadcast important information that visitors may need, for example a scheduled fire drill, or to make visitors aware of short term construction on site. To setup a message ...
Editing the Email Template
VisitorRego can send email notifications to staff when a visitor arrives on site. These notifications are based on an HTML file known as the email template, which controls the wording, layout, and information displayed in the email. You may want to ...
Setting up Email notifications
VisitorRego is able to send real-time notifications to staff members to let them know when a visitor has signed in to meet with them. Notifications can be delivered via email, SMS, or a combination of both, depending on your setup. This article ...
Hazard Reports
VisitorRego’s Hazard Report feature enables anyone who signs in to report hazards when they sign out. This ensures that safety concerns are promptly documented and addressed. This article provides instructions on how to report hazards during ...
How to Get Reports using VR Portal
To view sign-in records and export reports in VR Portal, use the Sign-Ins by Workflow page. From there you can: Filter by date range Search by name or organisation Export data to CSV, PDF or Excel View sign-in details including who signed in, when, ...
Messaging
Messaging allows messages to be set up and shown to visitors onscreen when they register. There are two types of messages that can be set up: 1. Broadcast Message - All visitors are shown the message when the register. 2. Individual Message - A ...