Functions & Features
On-Network Database Integration
Maximise data security and internal control by integrating VisitorRego with your on-network SQL server through our On-Network Database Integration feature. This configuration establishes a centralised database for all VisitorRego units within your ...
Issue and track items
Simplify the management of valuable items entrusted to contractors and visitors with VisitorRego's Valuables feature. Assign and monitor valuables such as keys, access passes, and other essentials provided to registered visitors. Efficiently track ...
Manage multiple sites as a group
Optimise authorisation management across multiple sites seamlessly using VisitorRego's site group management feature. By creating site groups, efficiently maintain authorisations for individuals and organisations across all sites within the group. ...
Authorisation expiry reports
Stay ahead with VisitorRego's authorisation expiry insights & reporting features. Receive weekly reports highlighting authoirsations that are due to expire or that are not yet certified, enabling proactive management. Dive deeper using VR Portal's ...
Monitor contractor hours
Easily monitor contractor hours on-site with VisitorRego's reporting functionality. Utilise the intuitive online dashboard and reporting tools to track sign-in trends and contractor hours. Effortlessly monitor visit durations, access insightful ...
Instant notification of non-compliance
Ensure on-site compliance by instantly verifying contractor authorisations upon sign-in, triggering real-time notifications for any non-compliance issues. Through meticulous checks, the system ensures certification adherence for contractors at both ...
Authorise companies
Facilitate comprehensive site compliance by assigning authorisations to contractor companies. This functionality enables the assignment of authorisations at both individual and organisational levels, ensuring adherence to site-specific requirements. ...
Questionnaires
Streamline contractor onboarding by integrating digital forms or questionnaires into the certification process. Upon completion, submissions are either approved by the site administrator or automatically certified by the system, simplifying ...
Contractor Onboarding
Simplify contractor onboarding while reinforcing security compliance and safety measures. Assign customisable authorisation templates to contractors and send streamlined onboarding emails. These emails guide contractors to a dedicated web page ...
Pre-registration Appointments
Pre-registration facilitates hassle-free visitor sign-in by allowing individuals or groups to complete registration remotely before their visit. Hosts can send meeting invitations using VR Portal or Outlook, providing visitors with all necessary site ...
Reception Bell
The Reception Bell feature integrates a customisable button directly on the VisitorRego unit's welcome screen. Upon pressing the reception bell button, it promptly sends email and/or SMS notifications to designated staff, ensuring swift responses and ...
Active Directory integration
Streamline staff list management effortlessly with Active Directory integration for VisitorRego. This feature simplifies staff data importation by leveraging a PowerShell script for off-network VisitorRego units. When your VisitorRego unit is ...
Mobile Pass
VisitorRego's Mobile Pass revolutionises the registration process without the need for dedicated hardware. This touch-free solution empowers visitors to register by scanning a prominently displayed QR code at the sign-in point, utilising their ...
Workflows
VisitorRego's Workflows feature transforms the registration process by presenting individuals with a selection of specific categories upon entering their details. This unique feature empowers visitors to choose the category that best defines their ...
Unattended reception
Enhance operational efficiency with the Unattended Reception function, an extension of VisitorRego's Reception Bell. This feature executes custom procedures tailored to your organisation's needs, triggered by pressing a customisable button on the ...
Staff In/Out board
Effortlessly monitor staff movements in real-time with VisitorRego's Staff In/out board, providing instant insight into who's signed in or out. Easily identify on-site and off-site staff members at a glance. This practical feature enables effective ...
Offline usability
Keep using the software even during internet outages, allowing continuous operation and retention of registration data. Upon reconnection, data seamlessly synchronises with the portal, ensuring minimal disruption. Additionally, the option is ...
Privacy – data retention
Enhance visitor privacy with VisitorRego's data retention functionality, allowing individuals to choose whether their information remains stored or not. This feature empowers individual preferences for data privacy. Complementing this, automated ...
Multi-languages
VisitorRego's Multi-Language feature offers customisable on-screen graphics tailored to your site's needs, with the flexibility to display content in other languages. This includes the welcome screen, self-registration screen, and dynamic real-time ...
Personal ID sign-in
Facilitate seamless site access for staff, visitors, and contractors through VisitorRego's Personal ID sign-in feature. This solution allows the assignment of unique QR codes or barcodes, providing a reliable means for repeated sign-ins and outs. It ...
Day pass
Maximise label efficiency with VisitorRego's Day Pass option, by allowing multiple uses of the same label to sign in and out within a single day. Convenient for visitors leaving and returning, this feature ensures seamless re-entry without the need ...
Visitor labels
Print professional badges upon visitor sign-in, displaying essential details and your company's logo. These comprehensive identification labels expedite the identification process, equipped with a unique QR code enabling a swift sign-out process. ...
Contactless sign-in
Offer your visitors a safe and hygienic sign-in experience through VisitorRego's Contactless Sign-In. This feature allows seamless sign-ins via visitors' smartphones, eliminating the need for physical interaction with the VisitorRego unit. By ...
QR code sign-out
Simplify the sign-out process with VisitorRego's QR Code Sign-Out feature. Leveraging QR code technology, guests receive a printed personalised label embedded with a unique QR code upon registration. Effortlessly sign out by scanning the QR code when ...
Pre-registration RSVP
Effortlessly manage guest arrivals with VisitorRego's Pre-registration RSVP function. Pre-register guests in bulk ahead of their arrival, streamlining their check-in process. By pre-printing labels for registered guests, their on-site sign-in becomes ...
Email and SMS notifications
Stay informed with real-time alerts to staff when visitors sign in to meet with them using VisitorRego's Email and SMS Notification feature. These real-time notifications, delivered via email, SMS, or both, streamline coordination for visitor ...
Covid Management functions
Strengthen your organisation's safety measures with VisitorRego's Covid Management Functions. This suite includes a Covid Declaration feature designed for infectious risk assessment, seamless integration with NZ Covid Pass for verification, easy ...
Visitor health and safety information
Enhance visitor safety with customisable on-screen Health and Safety Information. During the self-registration process, individuals are presented with comprehensive on-screen slides that can include visually engaging graphics and detailed ...
Setting customisation
Customise a range of settings within VisitorRego to tailor your visitor management system. Adjust various functionalities and configurations, allowing you to personalise the system according to your specific operational requirements. Looking to ...
Screen customisation
Tailor and personalise on-screen graphics to fit your sites specific needs with VisitorRego's customisation options. Modify layouts, colours, and content for a user-friendly and branded experience, perfectly suited to your organisation's needs. For ...
Online dashboard & reports
Gain comprehensive insights using VisitorRego's online dashboard and report functionality. Effortlessly track sign-in trends and on-site hours through intuitive line charts, customisable for your preferred time frames. Seamlessly monitor visit ...
Online emergency reports
Serves as a critical tool during emergencies, swiftly providing access to the list of on-site individuals. Assists in conducting roll calls, and details crucial information, including contact details, arrival times, and assistance requirements, ...
Printed emergency reports
Enables you to swiftly print off a list of individuals who are registered as onsite using the label printer during emergencies, aiding rapid assessments for enhanced safety protocols. For instructions on using the printed emergency report function, ...
Phone/email support
Receive comprehensive support for both hardware and software through our dedicated support team available via phone and email. Our responsive support ensures timely assistance, guiding you through any queries or issues related to VisitorRego. Benefit ...
Number of workstations per location
The number of workstations that are available at individual locations or sites. VisitorRego provides the flexibility to adjust the number of workstations per site according to your organisation's specific requirements. For instance, at sites with ...