Sent Invites

Sent Invites

The Sent Invites page provides a comprehensive view of all sent onboarding email invitations. This page assists administrators in tracking the status of invitations sent to individuals and organisations, providing essential details for efficient authorisation management.

Access the Sent Invites page


1. Using your web browser, navigate to website https://p.visitorrego.com/ and log into VR Portal.
2. Hover over Authorisations  in the navigation menu on the left.
3. Click on Sent Invites in the Authorisations menu.

If your VR portal login has access to more than one site you will be able to toggle between sites using the site selector drop-down field.
To switch sites, click on the Sites drop-down field at the top left of the page, then select which site you wish to maintain.

Viewing the Sent Invites page


When viewing the Sent Invites page, users are presented with records of onboarding email notifications sent to both individual contractors and organisations. Notably, invitations sent to organisations are directed to specific individuals acting as representatives for their respective organisations. Users can readily observe crucial details for each invitation, including the recipient's name, their corresponding email address, whether the invitation was intended for an individual or an organisation, the date the invitation was sent, and importantly, the date of recipient interaction with the email link.

By default, entries on the Sent Invites page are sorted chronologically based on their creation date. However, users have the flexibility to rearrange entries by clicking on any of the column headers, allowing for customised organisation of the displayed information.




Understanding the Sent Invite page columns


Name - Displays the name of the invitee.
Email - Shows the email address of the invitee.
Sent To - Specifies whether the invitation is for an individual or an organisation.
Meeting Subject - Indicates the subject of the email invitation.
Date Created - Displays the date and time when the invitation was created.
Link Open Date - Indicates the date and time when the recipient opened the invitation link. If it is blank, it means that the invitation link has not been opened.


    • Related Articles

    • Onboarding

      The Onboard page allows you to add and onboard individuals in bulk who require authorisation to be onsite. The purpose of onboarding is to enable a site to easily welcome new individuals and inform them of the steps needed to comply with site access ...
    • Onboard Individuals

      The Onboard Individuals page allows you to add and onboard individuals who require authorisation to be onsite. The purpose of this feature is to enable a site to easily welcome new individuals and inform them what they need to do to comply with site ...
    • Accessing and using VR Portal as an Organisation Manager

      As a manager responsible for overseeing the access and authorisations of your colleagues, this article will walk you through the step-by-step process of efficiently managing your team within VR Portal. In this article, we will cover various essential ...
    • Authorisations tab

      The Authorisations Tab in VR Portal provides access to six pages dedicated to efficiently managing contractor access. These pages include Authorisation Templates, which allows you to add and maintain authorisations that can be assigned to individuals ...
    • Authorisation Templates

      The Authorisation Templates page allows you to add and maintain authorisations that can be assigned to individuals or organisations requiring authorisation to be onsite. Examples of authorisations include site inductions, flu vaccination or permits. ...