My Site - Adding, Editing or Removing Logins

My Site - Adding, Editing or Removing Logins

The My Site page allows you to manage logins for accessing your VR Portal site. You can update site details, add or remove logins, and assign different roles to users, which define their access levels within the portal. This includes roles that enable users to manage authorisations for contractors and receive important email notifications regarding authorisation events. Additionally, you can print your site-specific QR code for Mobile Pass.



Access the My Site page


1. Using your web browser, navigate to website https://p.visitorrego.com/ and log into VR Portal.
2. Hover over My Site  in the navigation menu on the left.
3. Click on My Site in the My Site menu.

Alert
If your VR portal login has access to more than one site you will be able to toggle between sites using the site selector drop-down field.
To switch sites, click on the Sites drop-down field at the top left of the page, then select which site you wish to maintain.

Adding, Editing or Removing Logins


To view or maintain logins for your VR Portal site, expand the Site Admin Logins section of the My Site page by clicking on the Site Admin Logins bar.



The existing logins for your site will be shown.



Add a new login

1. Click on the blue circular icon with a person and plus symbol in it
2. Enter the full name of the person you want to set up a login for into the Full Name field. If the name is recognised from the staff list, a suggestion will pop up below the field, displaying the person's name and email address. You can click on the suggestion to automatically fill in the rest of the details.
3. Enter the persons email address into the Email Address field.
4. Click on the Add Logon To Site button.



A success message will appear confirming that the login has been added.

Alert
For the person to log into the VR Portal, they must first register as a new user. This can be done from the VR Portal login page by clicking the Register A New User button. This process allows them to set their password and confirm their email address. An email with a confirmation link will be sent to the user, who must open the email and click the link to activate their account. Once this is complete, they will be able to log in.

For detailed instructions on how to register as a new user, please refer to our knowledge base article: Registering a New User.

Editing and changing roles of a login

1. To edit a login, or change the role assigned to a login, click on the persons name.
2. A window will appear allowing you to freely edit any of the details.



3. To change a role, click on the Role drop-down field.
4. Select the role you'd like to assign from the drop-down list.



Alert
Details of the role types are as follows:
Site Admin - Able to access all pages within the portal, create additional logins, receive contractor related email notifications
Admin - Able to access all pages within the portal
Member - Able to access all pages within the portal (read only)
Warden - Only able to access the Emergency menu in the portal

5. Once all changes are made, click on the Save button to save the changes.

Removing a login

1. To remove a login, click on the rubbish bin icon to the very right of the row.



2. A message will appear confirming that the login has been removed.



Updating Site Details


Details of your site can be updated in the Site section of the My Site page.
The following fields can be updated:

Company Name
Site Name
Site Address 1
Site Address 2
Site City
Contact Phone
Accounts Email

AlertSite Name dictates the site name shown on visitor arrival email and SMS notifications.

After changing any of the details, click on the Update button to save the changes.

Printing a QR code for Mobile Pass


Mobile Pass is a function that allows visitors to sign in from their own smartphone device rather than at a physical VisitorRego unit.
A unique QR code is printed and displayed at your entrance or sign-in point. Visitors can then scan the QR code with their smartphone camera app to be taken to a web page where they can enter their details and register.

Alert
Mobile Pass is a function that needs to be setup first before it can be used. Contact the VisitorRego support team to have this function setup.

To print the unique QR code for your site, click on the Print QR Code button



A window will appear that displays the QR code.



Click on the PDF button to download a PDF of the QR code.
Once the PDF is downloaded, you can open it up and print out the QR code.

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