Emergency Report
VR Portal includes an Emergency Report feature which displays all registered people on-site. The report can be used when conducting a roll call at your evacuation point and can be accessed on smartphone devices (or through your computers web browser).
In the event of an emergency, your staff and visitors will evacuate the building and assemble at an evacuation point.
The Emergency Report can be used by a Fire Warden or site administrator to perform a roll call. As names are called out, the people present can be marked as accounted for.
Once the roll call is complete, you can view a list of people who are not accounted for who may still be physically onsite.
Access the Emergency - Currently Onsite page
1. Using your web browser, navigate to website https://p.visitorrego.com/ and log into VR Portal.
2. Hover over Emergency 
in the navigation menu on the left.
3. Click on Currently Onsite in the Emergency menu.
If
your VR portal login has access to more than one site you will be able
to toggle between sites using the site selector drop-down field.
To switch sites, click on the Sites drop-down field at the top left of the page, then select which site you wish to maintain.
The
emergency report can be accessed on a smartphone device. To save time
with the log in process (if there was to be an emergency), you can
create a shortcut to the VR Portal login page on your smartphone. You
can also save your password into your smartphone browser, so that you
can see the information as quickly as possible if it is ever needed.
Instructions to setup a shortcut for the login page can be found here.
Instructions to setup a shortcut for the login page can be found here.
Viewing and Using the Currently Onsite page
The Currently Onsite page displays all people who have registered to be onsite along with the details they entered when registering. These details include:
The first column displays the persons name. To view the profile of the person to see all details relating to their registration, click on the persons name.
The second column from the left is the OK column. When first loading the Currently Onsite page, each person will have a question mark icon displayed in the OK column.
Clicking the 
icon will turn it into a tick 
(meaning this person is accounted for). They will now show up on the Accounted page.
When doing an emergency roll call at your evacuation point, you would call out each persons name and mark each person who is present as accounted for.
To mark a visitor as accounted for, click on the icon.
A confirmation window will appear stating that the person is accounted for.
The icon will turn it into a tick for the person you mark as accounted for.
For any people who enabled the assistance toggle when registering, a 'Yes' will be displayed in the Assistance column in the list of people currently onsite.
The 'Yes' indicates that the person(s) require assistance evacuating the building in an emergency.
Evacuation assistance is determined on the Self Registration screen (on the VisitorRego unit itself).
By default the assistance toggle will be disabled as per the picture below.
When the assistance toggle is enabled, it will state that the person registering requires assistance in an emergency.
The person will then have a 'Yes' in the assistance column of the emergency report.
Viewing the NOT Accounted For page
1. Hover over Emergency in the navigation menu on the left.
2. Click on NOT Accounted For in the Emergency menu.
The NOT Accounted For page displays all people who have not been accounted for after the roll call is complete. This allows you to quickly drill down to see which people may still be inside the building.
All people displayed on the page will have a icon in the OK column.
When viewing the emergency report on a smartphone device, tapping on a persons phone number will call them.
Viewing the Accounted page
1. Hover over Emergency in the navigation menu on the left.
2. Click on Accounted in the Emergency menu.
The Accounted page displays all people who have been accounted for after the roll
call is complete.
All people displayed on the page will have a icon in the OK column.
Exporting a report
To export all information currently displayed on the page, click the
Export drop-down field found at the top right of the page.
The export option is available on all of the emergency report pages.
There are several ways the information can be exported.
Copy - The information is copied to clipboard, allowing you to paste it into another application.
CSV - The information is exported to a CSV file which can be accessed using Excel.
PDF - The information is exported to a PDF file.
Print - The information is printed out.
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