Adding and Renaming Registration Fields
Registration fields can be found in VisitorRego's Admin mode that can be used to register visitors. The ability to register visitors through Admin mode can be useful for receptionists or administrators who have the software installed on their own computer.
As
different companies require different sets of information from their
visitors, VisitorRego has the ability to change the registration fields that are displayed.
By
default, there is one tab showing that includes the Company, Phone and
Car Registration fields. Additional tabs can be created to include other
fields.
The fields can be configured on the Admin Fields window.
When adding a new field, first determine if the new field applies to most visitors or whether it is something that doesn't need to be on the default tab.
To add a field, tick the checkbox in the Visible column for the field that you want to add. You can then set the tab number by clicking on the value in the Tab Number column. The Tab Label can be changed to reflect the field types you are wanting to add. It is also possible to change the Field Label, Tab Order and Tips that appear in the status bar on the bottom of the window.
Admin Fields Table Columns
Please see below for information on what each of the columns in the Admin Fields table represent.
DatabaseField
The name of the database field. It doesn't matter what the Admin Field label is - the on screen field maps to this database field. This field can't be changed.
Field Label
The label of the field as it appears on the Admin mode window. This label can be renamed as required.
The name of the database field. It doesn't matter what the Admin Field label is - the on screen field maps to this database field. This field can't be changed.
Field Label
The label of the field as it appears on the Admin mode window. This label can be renamed as required.
Tab Number
Specifies which tab the field will be visible on.
Tab Label
The label of the tab as it appears on the Admin mode window. This label can be renamed as required.
Visible
Specifies whether the field is visible or not. When checked, the field will appear on the Admin mode window.
Tab Order
Tips
Tip's that appears in the status bar on the bottom of the Registration Screen.
Allows you to set which order the tabs will appear in.
Tip's that appears in the status bar on the bottom of the Registration Screen.
Please see the Self Registration Fields DatabaseFields section of the Self Registration Fields Setup article for information on what each of the DatabaseFields represent.
As a scenario, a company may want to record the status of a visitor's safety induction:
- The field doesn't apply to each visitor, so it doesn't need to appear on the default tab. The tab number is set to 3 and is labeled 'Health & Safety'.
- The database field 'SafetyInduction' best describes the data
- The field is labeled 'Date of Safety Induction' to better describe it as it appears on the Admin mode window.
- The box is checked so that the field is visible.
The changes made to this screen are saved automatically when you close the Registration Setup window.
The Health & Safety tab is now showing on the Admin Mode window.
After clicking on the Heath & Safety tab, we can see the Date of Safety Induction field.
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